Minutes

3-13-2024

Lowell called the meeting to order at 7:00 PM

In attendance: Lowell, Bob, Jon, Jorja

Bob made a motion to approve the agenda as written, seconded by Jon and the motion carried.

Bob made a motion to approve the minutes from the 2-14-2024 Meeting with one change regarding the house relocation was from Kettle Moraine Dr and not Krahn Dr, Jon seconded the motion and the motion carried.

Bob made a motion to approve the minutes from the 2-29-2024 road tour, Bob seconded the motion and the motion carried.

Jon made a motion to accept the minutes from the 3-6-2024 Special Meeting, seconded by Bob and the motion carried.

Treasurer: fund and cash balances were read.
Clerk report: 80 absentee ballots were mailed on Monday for the April 2 election. So far lighter than normal requests for ballots. Ryan Kernosky reports progress in assessing the Township. Bob made a motion to accept the treasurer/clerk reports, seconded by Jon and the motion carried.

Supervisor reports – none

Public Works report: Carl asked if road grant announcements should be published at the same time as the regular, annual request for bids.

Krahn Drive (LRIP) grant has been awarded and the next step is for the State to mail confirmation. The grant is for 50% of the estimated cost for repair.  ($17K) . The project can be bid prior to the written confirmation, but no work can begin.

Need for an ordinance regarding end of driveway surface materials. When paving, the contractors need to extend the material beyond where the driveway meets the road. Driveways should have 10’ of asphalt near the road to avoid uneven surface which leads to eroding surfaces.

New culverts have been installed and there was a cost saving of $1182.00 because the Town purchased the culverts directly.

Sheriff’s report: February 166 calls for service. Bob asked about the two crashes on the bypass at P in the last two weeks. Discussion about the intersection 12 and P. Driver error since the intersection was engineered properly.

Shawnda Peters Ski team – they will continue to practice at State Park Beach on  Saturdays and Sundays. They want to have two evening shows this season on July 27 and August 17. The venue may change from Camp Joy to State Park Beach. That is to be determined. Visitors will need parking passes which can be purchased at the parking lot on the day of the event. Shawnda supplied the COI for Workmen’s Compensation. Jon made a motion to allow their use of the lake for practice and the two evening shows, Bob seconded the motion and the motion carried.

After discussing the permit to allow Donald Dane to relocate house from Kettle Moraine Dr to Hwy 12, Jon made a motion to approve the permit, seconded by Bob and the motion carried. Don will be informed that his permit is approved and that he must communicate dates and timing in order for a representative from the Town to attend the move. Also, Claudia Holst must also be informed of the timing since it affects her property. Historically, the relocation of houses has been accomplished during night hours.

Jim and Jon Mesler will re-write the original bid proposal for providing building permit service to the Town. They will include information regarding the scope of the service they will, and in some cases, will not provide.  Jon made a motion to approve the proposal with added verbiage, Bob seconded the motion and the motion carried. MZIS will be notified once the new written contract is in place.

There has been discussion regarding a more formal understanding between the Safety Patrol, the Lions Club and the Town. At the Town’s request, a Memo of Understanding was drafted stating the agreement. Jon made a motion to approve the MOU, seconded by Bob and the motion carried.

Estimates for the cost of preparing corrected tax bills have been received. TTech will reprogram the tax software at an estimate of $250.00 per hour for 20-40 hours; ABT MailCom will print and mail the bills at an estimated cost of $1500.00 and the County will have about 12 hours of labor at the cost of $40.00 per hour. A letter of explanation will be included with the corrected tax bills. Lowell made a motion to accept the costs, seconded by Jon and the motion carried.

Carl expressed interest in joining the Wisconsin Deferred retirement program. This is a program that requires Board approval, however, other than clerical time involved in monitoring the program, no cost or matching funds will be incurred by the Town.

No public input.

Bills were reviewed and checks were signed.

Jon made a motion to adjourn, seconded by Bob and the motion carried. The meeting adjourned at 7:40 PM.

Respectfully submitted Jorja Boiley Clerk/Treasurer