Special Board Meeting 2-20-2023
Lowell called the meeting to order at 8:00 AM
In attendance: Lowell, bob, Norm, Carl and Jorja
Norm made a motion to approve the agenda as presented, Bob seconded the motion and the motion carried.
Norm made a motion to approve the minutes from 2/8/2023 board meeting, seconded by Bob and the motion carried.
Discussion with the three representatives from WE Energies centered on changes they want to make on the process for the Reliance Road project. They have had issues laying pipe due to rocky ground in the digging area that has damaged the pipes and lost the integrity of the pipeline. They want to do an open cut starting at the Katzman’s first farm to County P which would require additional truck traffic on both sides of Reliance, resulting in potential damage to entire road.
The original agreement letter addressed options for changing methods in case of unforeseen issues. They are saying that they are willing to fix the road with cold patch and filling potholes.
Lowell says there have been problems with current process. Large trucks have been entering off 12 and not P as we agreed. The road is being damaged to a greater extent because of the traffic and the warmer winter which prevented an frost. Carl is concerned that their current install has not been dug deep enough. They are only digging to 5’ and he had initially requested 7’ dig.
Lowell insists that with the change in process. they will most likely damage the entire road and will need to repave the entire road. He suggested that we could return the $57K they initially paid to the Town and then they would pay the additional money to completely repave the road.
Doing an open cut, they will have flaggers directing traffic.
The conversation ended with an agreement to meet again on Wednesday, February 22, 2023 at 3:00 PM. At that meeting, they will have defined parameters authorized by upper management at WE Energies for moving forward with the project which includes the exact method for fixing the road when the project is complete.
Norm made a motion to adjourn, seconded by Bob and the motion carried. The meeting adjourned at 8:45 AM.
Respectively submitted by Jorja Boiley, Clerk/Treasurer